Privacy Policy
Last updated: 20 October 2026
1. Who We Are
The Encyclopaedia Africana Project (EAP) is dedicated to documenting, researching and publishing authentic information about Africa, its people, history, cultures and contributions to the world.
Our website address is: https://encyclopaediaafricana.com
For privacy-related enquiries, you can contact us at:
Email: info@encyclopaediaafricana.com
2. Information We Collect
We may collect information that you voluntarily provide when interacting with our website, including your name, email address and the contents of messages submitted through our contact form or comments section.
When you leave a comment, we collect the information displayed in the comments form, as well as your IP address and browser user-agent string. This information may be used to help detect spam, protect the website and manage comments.
We may also automatically collect technical and usage information when you visit our website, including your IP address, browser type, device information, operating system, pages visited, referring website and the date and time of your visit. This information may be processed by our website hosting, security, analytics and advertising service providers.
3. How We Use Your Information
Information collected through our website may be used to:
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Operate, maintain and improve the website.
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Respond to enquiries submitted through our contact form.
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Publish and manage visitor comments.
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Detect spam, prevent fraud and protect the security of our website.
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Understand website traffic, visitor behaviour and content performance.
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Measure the effectiveness of website content and advertisements.
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Display and measure advertisements where advertising services are enabled.
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Comply with applicable legal obligations.
We aim to collect and use information only for legitimate purposes related to operating and improving the Encyclopaedia Africana Project website.
4. Comments and Gravatar
When visitors leave comments on our website, we collect the information provided in the comments form, along with the visitor’s IP address and browser user-agent string to help detect spam.
An anonymised string created from your email address, also known as a hash, may be provided to the Gravatar service to determine whether you use it.
The Gravatar service privacy policy is available at:
https://automattic.com/privacy/
After a comment is approved, your profile picture may be publicly visible alongside your comment if you use Gravatar.
Please avoid including sensitive personal information in public comments, as comments and associated display information may be visible to other visitors.
5. Cookies and Similar Technologies
Our website uses cookies and may use other similar technologies to support website functionality, security, analytics and advertising.
Cookies are small files stored in your browser that help websites recognise a browser, remember preferences, maintain sessions and understand website usage.
The types of cookies used may include:
Essential and functional cookies: These may support website administration, security, login sessions and other necessary website functions.
Comment cookies: If you leave a comment, you may choose to save your name, email address and website in cookies for convenience when commenting again. These cookies may last for up to one year.
Login and administrative cookies: WordPress may set temporary cookies to test browser cookie support and additional cookies for authorised users who log in, edit or publish content. Their duration depends on the function performed and the applicable WordPress settings.
Analytics cookies: Google Analytics may use first-party cookies and similar identifiers to measure website traffic, understand visitor interactions and produce usage reports.
Advertising cookies: If Google AdSense or other advertising services are enabled, Google and its advertising partners may use cookies, web beacons, IP addresses and other identifiers to serve, measure and improve advertisements.
Cookies may be managed through your browser settings. Blocking or deleting cookies may affect some website functions.
Where required by applicable law, appropriate consent will be obtained before using non-essential cookies or similar technologies.
6. Google Analytics
We use Google Analytics to understand how visitors interact with our website and to help improve our content and services.
Google Analytics may collect information such as pages visited, interactions with website content, approximate geographic location, browser and device information, referring sources and other usage data. It may use cookies and similar identifiers to distinguish visits and measure website activity.
Information collected through Google Analytics may be processed by Google in accordance with its applicable policies and terms.
For more information about how Google uses information from websites that use its services, visit:
https://policies.google.com/technologies/partner-sites
For information about Google’s privacy practices, visit:
https://policies.google.com/privacy
You can also learn about the Google Analytics opt-out browser add-on here:
https://tools.google.com/dlpage/gaoptout
7. Google AdSense and Third-Party Advertising
Our website may use Google AdSense to display advertisements, subject to approval and activation of the service.
Google and other third-party vendors or advertising partners may use cookies, web beacons, IP addresses and similar identifiers to collect or receive information from this website and other websites. This information may be used to serve advertisements, measure advertising performance, prevent fraud, limit repeated advertisements and personalise advertisements where permitted.
Third-party vendors, including Google, may use cookies to serve advertisements based on a user’s previous visits to this website or other websites.
Google’s use of advertising cookies enables Google and its partners to serve advertisements based on visits to this website and/or other websites on the internet, subject to applicable settings, consent requirements and advertising policies.
If third-party advertising vendors or ad networks are used, their technologies and information practices will be governed by their respective policies.
You can learn more about how Google uses data on websites that use its services here:
https://policies.google.com/technologies/partner-sites
You can manage your Google advertising personalisation settings here:
https://adssettings.google.com/
You may also visit the Digital Advertising Alliance’s consumer choice website at:
https://www.aboutads.info/choices/
Turning off personalised advertising does not necessarily stop advertisements from appearing. You may continue to see non-personalised or contextual advertisements.
Where required by applicable law, we will implement appropriate consent mechanisms for advertising cookies and related technologies.
8. Embedded Content from Other Websites
Articles on our website may include embedded content, such as YouTube videos, images, articles or other media hosted by third-party websites.
Embedded content behaves in a manner similar to visiting the external website directly. These third parties may collect information about you, use cookies or similar technologies, and monitor your interactions with the embedded content.
For example, if an article contains an embedded YouTube video, YouTube or Google may receive information about your browser, IP address and the page containing the video. Further information may be collected depending on the embedded service and your settings.
We do not control the privacy practices of third-party websites. We encourage visitors to review the privacy policies of those services.
Google’s explanation of how it uses information from websites that use its services is available at:
https://policies.google.com/technologies/partner-sites
9. Contact Forms
When you submit an enquiry through our contact form, we collect the information you provide, which may include your name, email address, subject and message.
We use this information to respond to your enquiry, provide requested information and manage related correspondence.
Please avoid submitting sensitive personal information unless it is necessary for your enquiry.
Information submitted through the contact form may be processed by our website hosting provider and any service providers involved in delivering or protecting the form. Retention depends on the purpose of the enquiry, operational requirements and applicable legal obligations.
10. Who We Share Information With
We do not sell personal information as a standalone business activity.
We may share or permit the processing of relevant information through service providers where necessary to operate, secure and improve the website. These may include:
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Website hosting and technical support providers.
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Security and spam detection services.
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Google Analytics and other analytics services, where enabled.
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Google AdSense and advertising partners, where enabled.
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Third-party services providing embedded content.
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Providers supporting contact form delivery and website functionality.
Information may also be disclosed where required by law or where reasonably necessary to protect the security, rights or legitimate interests of the Project, our visitors or others.
Third-party providers may process information in accordance with their own privacy policies and applicable legal requirements.
11. International Data Transfers
Some of our service providers may process or store information on servers located outside Ghana or outside the country from which a visitor accesses our website.
Where information is transferred internationally, the relevant service providers’ practices and applicable legal requirements may govern how that information is processed and protected.
12. How Long We Retain Information
We retain information for as long as reasonably necessary for the purposes described in this policy, subject to applicable legal and operational requirements.
Comments and their associated metadata may be retained indefinitely to help recognise and approve follow-up comments and maintain the comment history, unless deletion is appropriate or required.
Information submitted through our contact form may be retained for as long as necessary to respond to enquiries, maintain relevant correspondence and meet legitimate administrative or legal requirements.
Technical logs, analytics data and information processed by third-party services may be retained according to the relevant service providers’ settings, policies and retention periods.
13. Your Privacy Rights
Depending on applicable law, you may have rights to request access to personal information we hold about you, request corrections, request deletion, or object to or seek restrictions on certain processing.
These rights may be subject to legal exceptions, including information we are required or permitted to retain for security, administrative or legal purposes.
To submit a privacy-related request, contact us at:
info@encyclopaediaafricana.com
Please provide sufficient information for us to understand and respond to your request. We may need to verify your identity before acting on certain requests.
14. Data Security
We take reasonable technical and organisational measures to protect information processed through our website against unauthorised access, alteration, disclosure, loss or destruction.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
15. Children’s Privacy
Our website provides educational and historical information for a broad audience. We do not knowingly seek to collect personal information from children unnecessarily.
Parents or guardians who believe a child has submitted personal information through our website may contact us using the details provided in this policy.
16. External Links
Our website may contain links to external websites, research resources, publications and other online services.
We are not responsible for the content, security or privacy practices of external websites. Visitors should review the relevant policies before providing personal information to those services.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services, analytics, advertising arrangements or applicable legal requirements.
Any revised policy will be published on this page with an updated revision date. Visitors are encouraged to review this page periodically.
18. Contact Us
For questions, concerns or requests relating to this Privacy Policy or the handling of information through the Encyclopaedia Africana Project website, please contact:
Encyclopaedia Africana Project
Website: https://encyclopaediaafricana.com
